ESC: VOLUNTEERING IN THE FAE FOUNDATION’S OFFICE

They are seeking individuals with diverse skills to focus on 2 distinct roles: Project
Management and Paperwork Volunteer and Audio-Visual Volunteer.

Project Management and Paperwork: (01.3.2025 - 31.08.2025)
researching and maintaining contact with specific artistic groups;
researching grants and sponsors for groups (companies, consulates, embassies,
etc.); coordination of elements of the program (assistance to instructors who work
with the children, leaders of international groups, support in coordination of local
volunteers); managing expectations, collecting necessary paperwork, helping to
arrange logistical details;
creating and updating documents for the project (e.g. invitations, cooperation
agreements, etc.)

Audio-Visual: (01.03.2025 - 31.08.2025 or 01.04.2025 - 31.08.2025)
writing descriptive and promotional materials for the project (for patronage, social
media, promotion, website, etc.);
taking photos, recording videos, and post-production;
using graphic programs or audio-visual tools to create content.
Both volunteers have tasks related, but not limited to:
Supporting the edition of Lelenfant 2025 intercultural festival (February-July)
participating in weekly staff meetings and assisting in creating a schedule of events;
presenting about ESC to Volunteers, Group Leaders and Host Families;
preparing workshops related to the topic of climate change and global education;
developing and coordinating of activities for local participants (meetings for host
families, children, and local volunteers);
preparing and leading intercultural, ecological workshops (including teaching
languages) for local children
contributing to project reports with information about individual projects they
supported.

Volunteers will work 6 hours daily at the foundation’s office, plus 5 extra houra weekly for tasks like community outreach, team meetings, and activity planning. They’ll also have the chance to develop independent projects for the local community, contribute to the children’s educational program, and support project production in Poland and abroad.

Volunteering hours in the office are from 10am to 4pm. The volunteer’s tasks will vary from day to day depending on the project’s needs and participant’s interests so there really is no typical day! For instance, one day the volunteer might spend several hours in the morning sending reminder emails to different groups to request certain documents or information or maybe work on a post for the Lelenfant website. The volunteer may take a lunch break when it works best with their work progress (it’s a good idea to check in with any project staff with whom you are working on a task just
to let them know that you are taking lunch). The volunteer can choose to bring their own lunch or get lunch at one of the restaurants nearby. In the afternoon, the volunteer may spend time working on managing social media, updating content on the website, producing promotional materials or documents, or working on an independent project of their own design. Some evenings or weekends, there may be additional meetings, workshops or promotional events in which the
volunteer will participate. For example, training and meetings with host families, and the volunteer may be asked to organize a workshop or activity for host family children during this time. These extra hours can be made up with additional time off on a case- by-case basis.

Once a week (more often in the weeks leading up to the Lelenfant project itself), the
project staff and the volunteer will have an operational meeting to discuss progress on
various tasks. The volunteer will also have a weekly check-in with their tutor to check
in on how work is going, clear up any questions, and set goals for the next week.
In addition, during the time of the Intercultural Urban Gardening project or Lelenfant
local edition itself there are many activities taking place: the volunteer may have more
volunteering work hours due to the demand of the project. In this case, extra hours
will be compensated. During the project, the volunteer may also choose what to focus
the energy on in consultation with project staff.